Oral Presentation Preparation Guide

1. Session Themes & Speaker Arrangements

• The venue and start time of your assigned session will be notified at least two weeks before the event.

• Arrive at the assigned venue 15 minutes before your scheduled session, regardless of the presentation order.

• Manage your time to stay within the designated time limit. The on-site support staff will indicate when there are               5 minutes and 1 minute remaining.

• A Windows desktop computer with internet access, a projector, and two microphones (one wireless and one wired) will be available in each presentation venue.

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2. Presentation Materials

• You may use any layout (e.g., 16:9, 4:3) and format (e.g., .ppt, .pdf, .jpg).

• Ensure your presentation includes the abstract title, names of authors and affiliations, and funding acknowledgement (if applicable).

• Focus on a few key points and include clear, high-quality graphics to make an impact.

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3. Backup Files Submission

• Speakers are strongly encouraged to send a soft copy of their slide deck to expo-cfp@cuhk.edu.hk at least three working days before the Event Day 1. Alternatively, you have the option to bring your presentation materials to the venue.

• If your files exceed 8MB, share them via a cloud storage link (e.g., Office 365 OneDrive, Google Drive) which could be accessed without login and/or password.

• All submitted files will remain private and will not be shared publicly without speakers's consent.

4. Event Recordings & Consent Policy

• All thematic presentations and open floor discussions will be recorded and photographed.

• The event archive may feature the recordings and photos.

• If you prefer not to have your recording or photo published, notify the Working Committee at expo-cfp@cuhk.edu.hk.