Oral Presentation Guidelines
All oral presentations will be scheduled on 12 December 2024 between 1:30 p.m. and 5:45 p.m. and take place in CUHK campus.
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Presenters with similar presentation topics will be grouped by theme in the same session.
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Each session will last around 75 minutes, and each presentation will be given a timeslot of 15 minutes in total.
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Following each theme's presentations, there will be an open floor discussion. All speakers are required to remain for the entire session and participate in the open floor discussion.
2/F, Yasumoto International Academic Park, The Chinese University of Hong Kong, Shatin
Timeline for Authors (Oral Presentation)
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28 October 2024
Abstract submission deadline
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01 to 02 November 2024
Notification of abstract acceptance/rejection
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Mid-November 2024
Parallel sessions schedule release
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On or before 09 December 2024
Submitting a backup copy of presentation materials (optional)
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11 December 2024, Wednesday
Event Day 1
Keynote sessions and poster awards presentation ceremony
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12 December 2024, Thursday
Event Day 2
All poster and oral presentations will be scheduled for this day
Notes on Preparing Oral Presentation
1. Arrangement of the Themed Parallel Sessions (Oral Presentations)
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The details of your assigned session, e.g., venue and session start time, will be confirmed at least two weeks before the event.
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All presenters scheduled for the same session are kindly requested to arrive at the venue 15 minutes prior to the session start time, irrespective of the order of presentation.
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Please manage your time well and make sure you do not exceed the 15-minute presentation time. The session facilitator/event support staff will give you a signal when there are 5 minutes and 1 minute left before the end of your allocated time.
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The following equipment will be provided in each classroom: a Windows desktop which is connectable to the internet, projector, and two microphones (wireless/wired).
2. Designing Presentation Materials
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The presentation materials could be in any type (e.g.16:9 or 4:3 slides/notes) and in any commonly used format, e.g., .ppt, .pdf, .jpg).
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Make sure the abstract title, name of the author(s) and their affiliation, and the acknowledgement of the source of funding (if applicable) in the presentation materials.
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It is suggested to prepare your materials in a more concise manner by focusing on a few main points and using clear and sufficient graphics.
3. Submission of Backup Presentation Materials
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It is strongly encouraged that presenters send a copy of the presentation files to the working team by emailing expo-cfp@cuhk.edu.hk at least two working days prior to the event. Alternatively, presenters could bring along their presentation files to the venue on the event day.
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If the set of submission files exceed 10MB, please send us the shareable link of the files, for example, through Office 365 OneDrive, Google Drive, etc..
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The collected files will NOT be shared with third parties or the public without the consent of the presenter(s)/author(s).
4. Recording of Presentation/ Use of Presentation Materials
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All presentations, open floor discussions, and question-and-answer (Q&A) sessions will be audio recorded. The event organisers reserves the right to publish the recordings as part of the event archive unless objections are received before the archive is released.
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If you have any concerns and/or do not wish to have your recording or photo published, please contact the working team by email to expo-cfp@cuhk.edu.hk at least two working days prior to the event.
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